Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Performs financial and accounting transactions related to use of the South Beach Wine and Food Festival (SOBEWFF). Performs day-to-day accounting activities for the festival Maintains policy, procedure and training materials.

• Review and analyze the reasonableness of additional budgetary requests by Festival staff and Contractors. Recommend cost saving measures and appropriate use of limited resources. Record credit card and cash receipts in PantherSoft Financials via journal entry and reconcile those entries against bank deposits.
• Handles cash and manages all check deposits including the preparation and retention of necessary documentation.
• Assists on the on the accounts receivable from start to finish including sending invoices and confirmation of receipts. Follow-up on delinquent sponsor revenues, escalating to Festival leadership as necessary.
• Assists on multiple source data tracking mechanisms including: deposit log including sponsor obligations based on sponsorship contract files, consultant recurring contractual payments, exhibitor revenues, advertiser revenues, sponsorship activation expenses, and internal requisitions among others.
• Maintains event budgets by recording changes, additions and deletions to static budgetary items in a dynamic forecasting environment.
• Attends regular meetings at the Festival Headquarters, at various FIU Campuses and onsite at Festival event locations.
• Orders requisitions as requested by Festival leadership for office supplies and any other requests as needed; track purchase orders and create receipts in the system.
• Work with multiple demands and high expectations involving seasonal long hours of intense work pace. Assist on the accurately and timely performing the weekly billing process per established procedures: reviewing the Billing Worksheet for discrepancies and notifying Event Managers, invoicing all correctly submitted reservations, uploading all internal transactions to the general ledger for posting, working with units to resolve budget exceptions.
• Administers multiple grants by monitoring budgets, ensuring compliance and maximizing use of funds in close collaboration with Festival Associate Directors and the Office of Research & Economic Development.
• Assists Festival staff in submitting travel and expense reports via PantherSoft Financials.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

• Bachelor's degree in a related field and one (1) years of relevant experience.

• Proficiency in Microsoft Office Suite (e.g. Excel, Word, PowerPoint, SharePoint etc).

• Administrative

• $45,000 - $50,000

Begin time: 8:30 AM
End time: 5:00 PM

• Expanded Background Check

• Ability to work flexible hours as needed.
• Ability to travel locally

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.