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- REQUIREMENTS AND PREFERENCES
- The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator, Senior (Highway and Bridge Maintenance Division).
**Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered**
THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL FRIDAY, MAY 10, 2024 AT 5:00PM.The Highway and Bridge Maintenance Division repairs, maintains and operates County-owned bridges and roadways, and oversees mosquito control operations. The Division is responsible for bridge rehabilitation and maintenance, roadway resurfacing, stormwater management, guardrail installation and repair, and sidewalk improvements.
The Program Project Coordinator, Senior for the Highway and Bridge Maintenance Division shall be responsible for the planning, scheduling, and coordination of vehicle and equipment maintenance and procurement of supplies for function specific crew assignments. This position shall work closely with the Street Maintenance Superintendent and crew supervisors to facilitate: coordination of crews utilizing the GPS tracking system; assist with logistical and resource decisions for projects and prioritizing of assignments; receives and evaluate work orders for repairs and maintenance of vehicle and equipment; coordinate and plan the procurement of equipment and supplies and oversee inventory controls of items procured; generate reports related to vehicles, equipment, and supplies and respond to customer calls and emails regarding roadway maintenance. This position will also oversee the administration of the Division's inventory and asset management programs including the maintenance of the construction management system (Sage Timberline) and related documents; collection, entry, and audit of information related to project costing, equipment, labor, materials, and supplies; and provide reports for statistical review and evaluation. Develop procedures and guidelines to maintain accurate records of information; Implement quality control measures to ensure accuracy. Develop and monitor key performance indicators for asset management using GIS. Provide, support, and review of asset maintenance planning and scheduling activities. Maintain organized records of invoices, payments and refunds. Ensure compliance with County procurement procedures* Master's degree or higher from an accredited college or university with major coursework in business or public administration, Engineering or closely related field.
General Description
Administers large-scale programs and/or projects that have County-wide impact.
Works independently, under limited supervision, reporting major activities through periodic meetings.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business or public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires four (4) years of experience in a staff or administrative capacity managing special projects, programs or business operations specifically in asset management, inventory control, procurement, and contract administration, or any equivalent combination of relevant experience and training.
Special Certifications and Licenses Required
Possess and maintain a valid Florida Class E Driver's License based on area of assignment.
Preferences
* Project Management Professional (PMP) Certification.
* Florida Certified Contract Manager (FCCM).
* Certification in Asset Management.
* Broward County Certified Agency Buyer (CAB).
* Maintenance of Traffic (MOT) Certification.
* At least four (4) years of experience in procurement or procurement contract (i.e. master agreements).
* At least four (4) years in asset management and life cycle planning and/or managing and monitoring construction equipment in government settings.
* One (1) year of experience using Asset Works and/or similar fleet maintenance software.
* One (1) year experience using Sage Timberline Software or other construction management system.
* One (1) year experience using Geographical Information System (GIS) software or other GPS software. - DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services on a large scale with County-wide impact; facilitates inclusion, prepares reports, and analyzes and interprets data.
Coordinates and manages all aspects of a program or project which has operational responsibility of a major scope, a large-sized budget and provides a critical County service.
Assists Director and Agency Leadership by researching issues, creating memorandums, policies, procedures, reports, etc. and monitors/advises on staff compliance with policy and procedures.
Conducts special research in conjunction with a project/program, analyzes data, and makes recommendations based upon research.
Identifies and understands agency/business needs, contractual business requirements, and regulations governing local, state and other requirements, confidentiality obligations, warranties, liabilities, indemnification, termination clauses, breach, and remedies.
Communicates business risks to project manager, senior/executive management, and approving authority for assessment and approval, while focusing on comprehending client-agencies' needs and business processes.
Coordinates with state and local agency partners on projects and programs, community outreach, media relations and regional and various services; may assist with press releases and responses to media.
Advises and assists the Department and Division Directors on all operational and technical matters related to the section(s) or function(s) assigned.
Defines agency goals and objectives, develops and recommends policies and operating procedures.
Administers internal/external communications and public outreach activities for Division; manages and coordinates outreach efforts with other County divisions as well as other local and state governments, and partnering agencies.
Prepares Commission agendas, including editing, posting and planning.
Provides assistance and training of agency staff and contracted services providers. May oversee the Agency's training program; schedules and/or delivers training and outreach opportunities for employees and the vendor community respectively.
Plans, organizes and implements a compliance and monitoring program, conducts contract central audits, field documentation reviews, investigations or management studies.
Performs related work as assigned.
- WORK ENVIRONMENT
- Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Typically performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. May vary by work location.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Varies by work location.
- SPECIAL INFORMATION
Competencies
- Manages Complexity
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.- Decision Quality
Makes good and timely decisions that keep the organization moving forward. Ensures that people's decisions comply with policies and standards. Integrates analysis, experience, and other inputs to make effective decisions. Accepts workable decisions and also seeks better alternatives.- Strategic Mindset
Seeing ahead to future possibilities and translating them into breakthrough strategies. Provides a clear picture of the organization's vision and strategy and what the team needs to do to realize them. Develops longer-term strategies that capitalize on the organization's distinct capabilities and emerging trends in the market.- Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.- Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.- Situational Adaptability
Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.