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Building Maintenance Technician Office Omaha Practice Area Operations Date Posted May 02, 2024 Application Deadline Jun 02, 2024 *OMAHA, NE* Kutak Rock LLP has an opening for a full-time Building Maintenance Technician / Building Assistant in its Omaha office. This individual will assist with the general maintenance and upkeep of the Omaha Building. Owned and operated by the firm, the Omaha Building is a 140,000 square foot, multi-story office building which includes an attached parking lot and grounds. JOB SUMMARY Kutak Rock LLP has an opening for a full-time Building Maintenance Technician / Building Assistant in its Omaha office. This individual will assist with the general maintenance and upkeep of the Omaha Building. Owned and operated by the firm, the Omaha Building is a 140,000 square foot, multi-story office building which includes an attached parking lot and grounds. RESPONSIBILITIES Install, adjust, and repair equipment Move furniture, equipment, and artwork Perform general maintenance and repairs both inside and outside the building Perform groundskeeping duties including upkeep of the parking structure and sidewalks Assist with the setup of in-house meetings, conferences, and other events Assist with building comfort, housekeeping, and security concerns General carpentry work and painting as needed Communicate with firm lawyers, staff, clients, and the general public Flexibility to work overtime and be on call (24/7) Assist with other duties as assigned QUALIFICATIONS: Skills & Abilities High degree of mechanical aptitude Basic computer knowledge Excellent communication skills Carpentry, mechanical, and painting skills Familiarity with maintenance operations Ability to work well under pressure and prioritize assignments QUALIFICATIONS: Education & Experience High school diploma, GED, or equivalent required Experience with maintenance operations in a large building or multi-building complex is preferred Experience moving equipment and furniture Physical Demands & Work Environment The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without accommodation. *Physical Demands* Move objects weighing up to 100 pounds Must be able to ascend and descend ladders and stairs Must be able to position oneself to work in precarious or confined spaces May be asked to detect specific noises in a work environment to determine proper equipment operation *Work Environment* Exposure to moving mechanical parts Precarious or tight spaces Risk of electrical shock Occasional exposure to airborne particles (e.g., dust), toxic or caustic chemicals (e.g., cleaning agents, pesticides, etc.), and associated fumes Widely varied temperatures and outside weather conditions to include heat, cold, snow and ice, wet, and/or humid conditions Exposure to a moderate noise levels Position Information: *Salary Range:* $18.00 per hour to $25 per hour, commensurate with experience. *Position Status:* Non-Exempt *Workplace Type: Onsite Benefits* Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Fertility coverage assistance. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Bereavement, Jury duty, Military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing. *Additional Information* Any offer of employment is contingent upon the successful completion of a background check. *About the Firm* Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.
Legal Support Specialist Office Tallahassee Practice Area Public Finance Department Date Posted Apr 08, 2024 Application Deadline May 31, 2024 *TALLAHASSEE, FL* Kutak Rock is seeking a full-time Legal Support Specialist in its Tallahassee, FL office. This position provides support to attorneys throughout the office in collaboration and coordination with other staff members. The selected candidate will be proficient in Microsoft Office and be willing and able to learn new software platforms unique to Kutak Rock and adapt to changing technology on a continuing basis. The ideal candidate will be a team-oriented professional with an aptitude to interface professionally with clients, lawyers, and staff. JOB SUMMARY Kutak Rock is seeking a full-time Legal Support Specialist in its Tallahassee, FL office. This position provides support to attorneys throughout the office in collaboration and coordination with other staff members. The selected candidate will be proficient in Microsoft Office and be willing and able to learn new software platforms unique to Kutak Rock and adapt to changing technology on a continuing basis. The ideal candidate will be a team-oriented professional with an aptitude to interface professionally with clients, lawyers, and staff. RESPONSIBILITIES Apply discretion and maintain firm and client matters with the strictest confidence Coordinate workflow for attorneys, delegating specific task to other teams, including follow up and quality control Type, transcribe, revise, and proofread legal documents accurately, prioritize assignments, and meet specific deadlines on projects Assist with compiling transcripts, reviewing, summarizing, and coding pertinent documents Prepare and process new matter forms, requests conflict checks, and opens new files Answer telephones and cover for others when needed Coordinate client billing matters, prepares billing letters, and other requested client financial updates Assist lawyers with time and expense records for submission to Accounting Department Manage general office duties such as preparing copies, scanning, printing e-mails, and documents Handle heavy filing, organize, and maintain extensive sets of files, both paper and electronic Read and route incoming and internal mail; assemble large mailings Serve as cross functional point of contact for special projects to support workflow in the firm Be flexible with hours when work demands Take on other duties as assigned QUALIFICATIONS: Skills and Abilities High level of attention to detail Advanced knowledge of Microsoft Office, including PowerPoint and Excel Ability to work well under the pressures of deadlines Ability to prioritize and multi-task, moving from one project to another efficiently Excellent verbal and written communication skills QUALIFICATIONS: Education and/or Experience Associate degree (A.A.) or equivalent from two-year college or technical school; or equivalent combination of education and experience Three years' legal secretary or equivalent experience preferred Preference given to those with experience in a law firm or corporate legal department POSITION INFORMATION: Position Status: Non-Exempt Workplace Type: Hybrid (3:2) after a 90 day review by supervising attorneys *Benefits* Benefits offered include: Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Paid Holidays and Paid-Time Off Plan. Employee Assistance Program. Tuition Reimbursement. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing. *Additional Information* Any offer of employment is contingent upon the successful completion of a background check. *About the Firm* Founded in 1965 with a commitment to exceptional client service, we aim to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. As a national law firm with locations in 19 cities, we use our strengths to provide a collegial atmosphere that is deeply rooted in our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We strive to create a respectful, collegial, communicative, and equal opportunity workplace. Kutak Rock offers competitive compensation and benefits, opportunities for training and career development and a culture that lives its values of client service, inclusiveness and diversity, integrity and fairness, and innovation.
Litigation Legal Assistant Office Spokane Practice Area Litigation Department Date Posted May 01, 2024 Application Deadline May 31, 2024 *SPOKANE, WA* Kutak Rock LLP is seeking a full time Litigation Legal Assistant in its Spokane, Washington office to join its Litigation Department. This position provides legal secretarial support to multiple trial lawyers in a busy litigation practice in both state and federal courts, who are committed to providing high-quality work product. The ideal candidate works well under pressure and can prioritize and transition from one project to another. Normal business hours are 8:30 a.m. – 5:00 p.m. Monday - Friday, with some flexibility specific to the department and related work loads. JOB SUMMARY Kutak Rock LLP is seeking a full time Litigation Legal Assistant in its Spokane, Washington office to join its Litigation Department. This position provides legal secretarial support to multiple trial lawyers in a busy litigation practice in both state and federal courts, who are committed to providing high-quality work product. The ideal candidate works well under pressure and can prioritize and transition from one project to another. Normal business hours are 8:30 a.m. – 5:00 p.m., Monday - Friday, with some flexibility specific to the department and related work loads. RESPONSIBILITIES Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions Maintain timekeepers’ calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information Prepare scans, copies, printing, and other general office duties Perform document comparisons using firm software Organize and maintain electronic files in the Firm’s document management system (NetDocs) Accept responsibility and take directions for work assignments and tasks Handle client communications (when appropriate) through telephone and e-mail Maintain, report and track Continuing Legal Education (CLE) Arrange travel and handle expense reports for attorneys Enter lawyers’ expenses for submission to Accounting through internal billing software Schedule conference calls, meetings, and professional organization events for attorneys Provide occasional coverage to office reception desk in rotation with existing office staff Assist with other tasks as assigned or necessary within the Litigation Department QUALIFICATIONS: Skills & Abilities Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel Experience in editing, combining, and assembling PDF documents Excellent grammar, spelling, and proofreading skills Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently Excellent organizational skills and attention to detail Ability and interest in learning new skills including software and technology Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff Ability to be punctual and dependable QUALIFICATIONS: Education & Experience High School Diploma or equivalent required; Associates or Bachelor’s degrees preferred Experience working with legal professionals in a law firm or legal department Preference is given to those with minimum of two years of litigation secretarial experience and familiarity with local, state, and federal court procedures and electronic court filing *Benefits* Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Fertility coverage assistance. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Nine hours of paid time off accrued each month. Bereavement, jury duty, military leave. Employee Assistance Program. Tuition Reimbursement. Employee referral program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing. *Additional Information* Any offer of employment is contingent upon the successful completion of a background check. *About the Firm* Founded in 1965 with a commitment to exceptional client service, we aim to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. As a national law firm with locations in 19 cities, we use our strengths to provide a collegial atmosphere that is deeply rooted in our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We strive to create a respectful, collegial, communicative, and equal opportunity workplace. Kutak Rock offers competitive compensation and benefits, opportunities for training and career development and a culture that lives its values of client service, inclusiveness and diversity, integrity and fairness, and innovation.
Litigation Legal Secretary Office Kansas City Practice Area Litigation Department Date Posted May 09, 2024 Application Deadline Jun 09, 2024 *KANSAS CITY, MO* Kutak Rock LLP seeks a full-time Litigation Legal Secretary in its Kansas City office. As a member of the litigation team, the Litigation Legal Secretary provides shared support to the litigation department and performs secretarial duties for attorneys and paralegals. The Kansas City litigation team is comprised of 18 lawyers, two paralegals, and four legal administrative assistants. JOB SUMMARY Kutak Rock LLP seeks a full-time Litigation Legal Secretary in its Kansas City office. As a member of the litigation team, the Litigation Legal Secretary provides shared support to the litigation department and performs secretarial duties for attorneys and paralegals. The Kansas City litigation team is comprised of 18 lawyers, two paralegals, and four legal administrative assistants. RESPONSIBILITIES Type and/or edit legal documents, pleadings, discovery, and correspondence from handwritten, typed drafts, or materials brought over from the web Answer telephones and handle client matters, when appropriate, through telephone and email Organize, correlate, and edit drafts of documents for attorneys Generate, organize, and maintain extensive sets of files and reports Scan documents and send/receive via email for attorneys Keep record of attorney’s time and expenses and submit to Accounting Department in a timely fashion; recap expense memoranda and other miscellaneous accounting projects as assigned Maintain calendars by scheduling appointments for conferences and meetings Maintain client files and transcripts Arrange business itineraries by coordinating travel reservations Read and route incoming and internal mail; assemble large mailings Proofread documents for changes to be made before the final copy is produced Assist with other duties as assigned QUALIFICATIONS: Skills & Abilities Ability to work under pressure of deadlines Excellent verbal and written communication skills; aptitude to interface with lawyers, clients, and staff Keen attention to detail Ability to prioritize and multitask Ability to handle the workload for multiple attorneys Ability to work in a team-oriented environment Adaptability to each attorney’s working style Excellent organizational skills Knowledge of PC and Windows applications Knowledge of legal terminology and procedures Proficiency in Microsoft Office products, including Word and other Office 365 products Proficiency in Casenet, Pacer and eFlex *QUALIFICATIONS: Education & Experience* High School or equivalent required; college degree preferred Experience in legal secretarial field preferred *Benefits* Benefits offered include: Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Paid Holidays and Paid-Time Off Plan. Employee Assistance Program. Tuition Reimbursement. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing. *Additional Information* Any offer of employment is contingent upon the successful completion of a background check. *About the Firm* Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.
Litigation Legal Secretary Office Rogers Practice Area Litigation Department Date Posted May 14, 2024 Application Deadline Jun 14, 2024 *ROGERS, AR* Kutak Rock LLP has an opening for a full time (37.5 hours per week) Legal Secretary in the litigation department of its Rogers office. The primary responsibility of this position is to provide secretarial support to multiple attorneys and be expected to work alongside a team of other staff members within the litigation department. Previous law firm work experience required. This position is an in-office position, Monday - Friday. JOB SUMMARY Kutak Rock LLP has an opening for a full time (37.5 hours per week) Legal Secretary in the litigation department of its Rogers office. The primary responsibility of this position is to provide secretarial support to multiple attorneys and be expected to work alongside a team of other staff members within the litigation department. Previous law firm work experience required. This position is an in-office position, Monday - Friday. RESPONSIBILITIES Prepare, assemble, coordinate and proofread documents, firm standard letters, correspondence, and memorandum to firm format standards; using internal programs for document revision, clean-up, and comparison Utilize the firm’s document management system and email integration management system for individual capacity and supported attorneys Generate, organize, copy, scan and maintain electronic and physical client files Accurately enter attorney time and expenses into the firm’s timekeeping software; manage accounting deadlines of same Answer telephones and handles client matters (when appropriate) through telephone and email Scan documents and send/receive via email for attorneys Maintain attorney calendars by scheduling appointments for court appearances, conferences and meetings, including receiving court notifications and scheduling docket matters File pleadings with the various courts, including online filing systems Arrange business itineraries by coordinating travel reservations Assist with and maintain attorney continuing legal education records and bar association memberships Assist with other duties as assigned QUALIFICATIONS: Skills & Abilities Ability to organize large quantities of information Ability to work well under the pressures of deadlines and prioritize assignments Ability to thrive on challenges of fast-paced environment Ability to work both collaboratively as part of a team and independently or unsupervised Strong attention to detail Knowledge of legal terminology and procedures Excellent spelling, grammar, and proofreading skills Excellent organizational, written and verbal communication skills Ability to handle documents and other information with confidentiality and discretion Excellent interpersonal skills with an aptitude to interface with attorneys, clients, staff, and firm visitors Proficiency in Microsoft Office suite of products, especially Excel and PowerPoint QUALIFICATIONS: Education & Experience High School diploma (or equivalent) required; college degree given preference Experience in legal secretarial field required Litigation and trial preparation experience preferred *Benefits* Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Paid Holidays and Paid-Time Off Plan. Employee Assistance Program. Tuition Reimbursement. Domestic Partner Benefits. Some of the foregoing benefits include Employer/Employee cost sharing. *Additional Information* Any offer of employment is contingent upon the successful completion of a background check. *About the Firm* Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.
Senior Tax Accountant Office Omaha Practice Area Accounting & Finance Date Posted May 02, 2024 Application Deadline Jun 02, 2024 *OMAHA, NE* Kutak Rock seeks an accounting professional to join the firm’s Accounting and Finance Department in Omaha as a Senior Tax Accountant. The Senior Tax Accountant will play a key role in the Department and assist with a wide range of functions related to tax filings. This position will interact with all areas of the Department, as well as with firm attorneys and staff. JOB SUMMARY Kutak Rock seeks an accounting professional to join the firm’s Accounting and Finance Department in Omaha as a Senior Tax Accountant. The Senior Tax Accountant will play a key role in the Department and assist with a wide range of functions related to tax filings. This position will interact with all areas of the Department, as well as with firm attorneys and staff. RESPONSIBILITIES Manage business filing and reporting requirements in all relevant jurisdictions Prepare personal property tax returns across multiple jurisdictions Maintain Robert J. Kutak Foundation accounting records and reporting Track gross receipts in various jurisdictions to ensure complete and accurate filing of returns and remittance of tax due Reconcile various tax general ledger accounts File unclaimed property reports and remit payments to states Assist senior management with various research projects, tax preparation and reporting, and process improvement and implementation Payroll duties as assigned Other duties as assigned QUALIFICATIONS: Skills and Abilities Ability to understand and apply all mathematical functions necessary to produce compliant tax and regulatory returns and reports. Ability to efficiently read, understand and apply complex literature relating to, but not limited to tax, financial, and regulatory reporting. The ability to effectively communicate and present tax, accounting, financial and other business-related information in one-on-one and small group situations Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines in a fast-paced environment Proficient with MS Office Suite or related software Ability to handle highly sensitive data with confidentiality and integrity; ability to exercise professional judgement Flexibility and ability to accept changing priorities and meet time commitments Ability to establish effective working relationships throughout the firm through excellent verbal, written, and interpersonal communication skills Commitment to valuing diversity and contributing to an inclusive work environment QUALIFICATIONS: Education and Experience Bachelor’s degree in either Accounting, Business Administration, or related field 5+ years of experience in corporate or public accounting Experience with general ledger and accounts reconciliation Preference given to those with 4+ years of experience in corporate multi-state and federal compliance and tax reporting Position Information: *Salary Range:* $70,000-$95,000 per year *Position Status:* Exempt *Work Location: Hybrid Benefits* Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Fertility coverage assistance. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Some of the foregoing benefits include Employer/Employee cost sharing. *Additional Information* Any offer of employment is contingent upon the successful completion of a background check. *About the Firm* Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.